Rent increases you never forget
An annual reminder when a unit becomes eligible, the notice prepared for you to review and send, and the date tracked so next year comes back around on its own.
For small landlords
Never miss the landlord work that quietly costs you money.
Fill the unit, track every showing, and keep rent increases, renewals, and repairs from slipping.
A forgotten rent increase, a showing you never followed up on, a repair with no record - the small things landlords let slip are the expensive ones. Vacantless is built for one unit up to a small portfolio, and keeps the recurring work on track in one calm place instead of a dozen apps.
Free to start with one rental. Automatic rent collection is part of Growth, set up when you and your tenant are ready.
Rent this monthOn track
48 Maple Court, 3 units
Collected $6,450 of $6,450 · next pull Aug 1
Unit 1Maya Chen · $2,150
PaidUnit 2Daniel Park · $2,150
PaidUnit 3Priya Shah · $2,150
ScheduledPulled from the tenant's bank after they authorize it
Tenant view
Authorize rent payments
Rent is only pulled after you approve it
Connect bank accountDoneConfirm rent amountDoneApprove monthly pullDone
It starts by filling the unit - usually on its own.
Renters find your page, book their own viewing time, and land in one list. Here is how that plays out across our own rentals.
~9 in 10viewings self-booked by renters, without phone tag.
~100 / morenter inquiries handled in one place.
50+ / moviewings booked and coordinated, no back-and-forth.
Figures are from the operator's own rental portfolio, where Vacantless runs day to day. Your own results will vary.
Then it keeps the recurring work from slipping.
Filling the unit is the start. The money leaks later - a missed rent increase, a repair with no record, a showing nobody followed up on. Vacantless watches the dates and keeps the trail.
Renewals and key tenancy dates
Watch any lease and Vacantless keeps an eye on renewals, insurance, and the seasonal dates that are easy to let slide.
Showings that get followed up
Renters self-book, you track where each one stands, and the follow-up does not get lost. The renter you choose moves straight into a tenancy record.
Repairs with a clear paper trail
Tenant requests, work orders, and vendor hand-offs tracked in one thread, so every repair has a record behind it.
Vacantless prepares and reminds. It does not replace your lawyer, your signing tool, or the official Ontario forms. Rent-increase notices are drafted for you to review and send, with the key dates tracked for you.
The whole rental, from empty to earning.
One place for the entire job, grouped the way you actually work, from an empty unit to rent in the bank and the books kept. Nothing hidden.
1
Advertise the rental
- A branded rental page for each unit
- Listing copy to post with
- A listing hub that prepares your listing for more rental sites
2
Book showings
- Showing windows you set
- Renters self-book their own viewing time
- Showing reminders
- Follow-up after the showing
3
Manage renter conversations
- Every inquiry in one list
- Screening questions on your page
- Notes on each renter
- Email and text follow-up, where available by plan
4
Choose the renter
- Renter details in one place
- Tenant records once you pick someone
- Documents and important details attached to the rental
5
Collect rent
- Tenant-authorized bank debit
- Stripe bank debit, or your own Rotessa account
- A rent ledger and payment status
- Bank-fed rent matching, where enabled
6
Track money
- Rent ledger, expenses, and receipts
- A bank feed, similar in spirit to FreshBooks-style expense tracking
- Year-end tax export
- Owner statements
7
Handle repairs
- Tenant repair requests
- Work orders
- Repair coordination and reminders, where available
8
See reports and protect ROI
- Rent roll and an income-and-expense view
- Cap-rate and NOI-style reporting, where available
- Portfolio reports
- Rent-increase notices prepared for you to review and send, with reminders for the key dates
Some features depend on your plan. Vacantless organizes and tracks this work in one place and works alongside your existing tools. Official Ontario forms, your accountant, and your signing tool stay yours. Vacantless keeps the records organized around them.
Vacantless does not take a cut of your rent.
Stripe or Rotessa processor fees pass straight through. Vacantless makes money from your monthly plan, not from marking up your rent payments.
Collect rent automatically, when you are ready.
Rent collection is the reason many landlords start. Set it up once and rent runs on schedule, so you stop chasing cheques and e-transfers.
Cheques and e-transfers rely on memory. One missed reminder, one repair dispute, or one awkward rent conversation can quietly cost you. One landlord missed the right moment for a rent increase while repair issues were going on, and ended up giving a free month to keep the peace.
Automatic rent collection cannot solve every problem, but it removes one common friction point: rent is scheduled, authorized, pulled, and recorded.
The cheque book is the small cost. The missed rent conversation is the expensive one.
Vacantless helps reduce common money leaks:
- Late rent follow-up, chased month after month.
- Missed rent increases and important tenancy dates.
- Repair costs with no clear record behind them.
- Missing receipts at tax time.
- Unclear records when you need to know who paid what.
How rent collection works
- 1Choose the Growth planAutomatic rent collection is included on Growth and Premium.
- 2Add the tenancyCreate the tenancy record with the tenant and the monthly rent amount.
- 3Connect Stripe or RotessaUse Vacantless's Stripe setup, or connect your own Rotessa account.
- 4Tenant authorizes their bankYour tenant confirms their bank account. Nothing is debited until they do.
- 5Schedule the monthly rentPick the first payment date, and the amount pulls automatically each month.
- 6See what came inPayments continue every month, tracked in one place, until you change or cancel the schedule.
Rent is only ever debited after your tenant authorizes their bank account. Vacantless never holds your funds, never stores tenant bank-account numbers, and adds no fee of its own on rent.
What it costs
One flat plan, no matter how many units. The Growth plan is CA$99 a month. Stripe adds about CA$5 per payment it pulls. Vacantless takes no cut of your rent, and the more units you run, the less each one costs.
See the cost per unit
Your propertyStripe + GrowthPer monthPer unit
1 unit (condo or basement unit)
Stripe + GrowthCA$5 Stripe + CA$99 Growth
Per monthCA$104
Per unitCA$104.00 / unit
2 units (duplex)
Stripe + GrowthCA$10 Stripe + CA$99 Growth
Per monthCA$109
Per unitCA$54.50 / unit
3 units (triplex)
Stripe + GrowthCA$15 Stripe + CA$99 Growth
Per monthCA$114
Per unitCA$38.00 / unit
4 units (fourplex)
Stripe + GrowthCA$20 Stripe + CA$99 Growth
Per monthCA$119
Per unitCA$29.75 / unit
5 units (fiveplex)
Stripe + GrowthCA$25 Stripe + CA$99 Growth
Per monthCA$124
Per unitCA$24.80 / unit
20 units (small portfolio)
Stripe + GrowthCA$100 Stripe + CA$99 Growth
Per monthCA$199
Per unitCA$9.95 / unit
- Estimates assume the CA$5 Stripe cap per successful payment. They exclude tax and any failed, disputed, or verification fees.
- If you connect your own Rotessa account, Rotessa pricing applies instead. Rotessa may be cheaper depending on your account and transaction volume.
- Vacantless does not mark up processor fees. The processor's fee passes straight through.
- Rent collection is set up once your Stripe or Rotessa account is connected and your tenant authorizes their bank account.
Three plans. Rent collection starts on Growth.
Start free to fill a vacancy. Move to Growth when you want to collect rent automatically. Premium adds your books, repairs, and reminders.
Free
$0 / monthFill one vacancy at a time. Post the page, collect inquiries, and book viewings. No card needed.
- One live rental page
- Inquiries and viewing bookings in one list
- Email replies and reminders (no texting)
Growth
$99 / monthThe plan for a landlord who wants to stop chasing rent. Everything in Free, plus automatic rent collection and full tenant management.
- Unlimited live rentals
- Automatic rent collection (Stripe / Rotessa)
- Tenant records and payment ledger
- Renter screening, plus email and text
- Automated lead nurture and post-viewing follow-up
- Listing distribution and year-end tax export
Premium
$249 / monthFor a portfolio. Everything in Growth, plus your books, repair coordination, and higher-capacity operations.
- Everything in Growth
- Full accounting and live bank feed
- Maintenance and repair coordination
- Text-in capture, larger photo capacity, and priority support
Get help getting startedRather not set it up yourself? We will get your first rental and your rent collection going, and walk you through it.
Talk to our teamPrices in CAD, flat monthly. Cancel anytime. Processor fees for rent collection are separate and pass straight through. Running a larger portfolio, past 150 doors? Talk to us about a Portfolio plan.
From the operator who built it
"I run my own rentals. Vacantless is the system I built to fill them, collect the rent, and keep the books without the chaos, now opened up for other small landlords."
Noam MuscovitchFounder & Operator
Read the story →Ready to run your rentals in one place?
Start free with one rental. Add automatic rent collection on Growth when you and your tenant are ready.